Enforce the retention policy, and enforce the mailbox size policy, but as diplomatically as possible.Communicate with the user base early that this change will be a benefit, especially as it has the effect of increasing their mailbox size.Provide immediate training on the archive.
![gfi mail archiver gfi mail archiver](https://docplayer.org/docs-images/46/2211775/images/page_8.jpg)
Top practices that helped the project succeed.
Gfi mail archiver archive#
Watch out for SQL and make sure your database maintenance and backup/restore procedures are in place for your archive database just like you would for any other. Watch out for users who don't understand that the archive does not copy their Exchange mailbox when you initiate archiving, and then delete all the mail they've saved and then need a restore.ĥ.
![gfi mail archiver gfi mail archiver](https://support.archiver.gfi.com/hc/article_attachments/360014314379/s5.png)
Watch out for credit card numbers- if customers email a credit card number, it is now in an unencrypted archive.Ĥ. Watch out for a retention policy that users circumvent- see mistake #1.ģ. Watch out for users who for whatever reason want to have another email storage area on the file server and instead of using the archive they drag mail to another networked storage location.Ģ.
![gfi mail archiver gfi mail archiver](https://www.c4-gmbh.de/wp-content/uploads/2015/10/GFI-MailArchiver-Administration.png)
I also discovered the reason why no one could find it in their Exchange mailboxes: The email with the key to the puzzle had been sent through a couple of techs and finally through a department head who no one had included in the original list of possible responders. Within five minutes, we found the email with GFI MailArchiver using a keyword search as well as the whole string and conversation. Our sales force and technicians both were adamant about having replied, saying that what they were proposing wasn't suitable but no one could come up with the email. Bartlett, Quantum Marine Engineering of Florida, Inc.Ī customer had asked in an email to us about the suitability of a component they were using to hook up a piece of our equipment.